The Leatherseller’s Federation of School
Prendergast School
Premises Officer
Salary/Grade: Scale 5 (13-15)
Purpose of the Job
- To ensure the general upkeep of the school premises and to provide a safe, secure, clean and warm environment for all site users and visitors.
- To act as a Key Holder and participate in the alarm call-out rota.
- Provide preventative premises maintenance services and work with specialist contractors.
Reporting to
Premises Manager
Working time
35 hours a week, all year round
Duties and Responsibilities
Open and lock of gates, doors, and windows as appropriate at the beginning and end of each day. The Premises Officer will be the first point of contact and key holder for out of hours emergency response. Ensure security of school keys.
Responsible for the safety and security of the school premises. Take reasonable steps to minimise loss or damage to property and staff, patrolling the site and use of CCTV. Ensure that intruders are dealt with adequately in accordance with the school’s practice and where necessary inform the Police (subject to guidelines on health and safety requirements). Report all burglaries to the Headteacher and other appropriate authorities.
Administer the access security system; keep software updated. Amend permissions and staff access cards to ensure new joiner / leavers are immediately updated.
Ensure gates and entrances / exits are kept clear. and deal with dangerously parked cars both on site and immediately outside the school gates.
Take responsibility as required by the Headteacher for the routine maintenance and upkeep of the premises, including fixtures, fitting and furniture. This will include carrying out minor repairs and reporting defects and hazards to the Headteacher. Check Job Requests emails during day for minor repairs/requests referred by school staff.
Take responsibility for recording and reporting gas, electricity, and water use readings weekly, monthly and quarterly.
Provide first point of contact for all deliveries, moving items to an appropriate area to keep passageways clear and hazard free.
Deal with faults and defects including checking and replacing fuses as necessary up to 30 amps as well as checking and replacing lamps, tubes etc in light fittings.
Daily inspection of boilers. Check functioning of heating and hot water systems in order that the required temperatures are maintained throughout the school. Report issues to maintenance contractor.
Ensure that routine maintenance of the intruder and fire alarm systems are carried out by contractors and that records are kept. Perform weekly tests and keep logs of tests. Support the headteacher and premises manager with termly student evacuation tests.
Clear ice and snow putting down salt to give access and egress to site.
Clean the school playground. This will include sweeping, clearing litter, emptying waste bins and debris including green areas.
Ensure grounds are maintained including small any protruding low level trees bushes are cut back, if necessary, organise the contractor for cutting back of trees when required. Ensure recording of inspections of trees and actions agreed for H&S issues.
Monitor plumbing and drainage unblocking drains, sinks, gutters, where able or report to the maintenance contractor.
Regularly inspect and make minor repairs to outdoor facilities including fencing, sheds, gates, benches etc.
In agreement with premises manager undertake minor decorating repairs.
Maintain a safe and healthy site, prepare risk assessments, and undertake preventative maintenance to eliminate potential hazards.
Monitor and protect against legionella including organising the annual tank chlorination and water testing and keeping all relevant certificates, carrying out weekly temperature tests and keeping a log of all relevant information.
Monitor asbestos following Asbestos Management Plans of location.
Keeping of Hazardous Waste Log, i.e., fluorescent tubes, old fridges, computer equipment etc. and arranging collection of same by approved contractors
Check contractor’s schedules of work and risk assessments with contractors and ensure inspection records, certificates and daily and weekly test logs up to date:
Air conditioning modules, gas safety checks, boiler servicing, firefighting appliances, fire alarm testing, intruder alarm testing, PE equipment servicing, PAT testing, fixed electrical testing, COSHH sheets, electrical works certificates, clinical waste contract, feminine hygiene bins, pest control, emergency lighting, shade sails and lift.
Clean up bodily fluids and check the soiling of the toilet areas whilst on duty, subject to Health and Safety guidelines.
Understand and supervise the collection/removal of waste from the school’s sites. Ensure the correct segregation by kitchen.
Move furniture and equipment around the school as requested, or move to storage areas, including dining tables and chairs where necessary (within capabilities)
Contact and arrange for contractors to quote for specific tasks as required by the Premises Manager. Prepare Purchase Orders once works have been approved in accordance with scheme of delegation.
Supervise and act as point of contact for contractors working on site, including cleaners and small building repair works.
Ensure that the ethos of the school is maintained in all relationships between staff, pupils, parents, and visitors.
Undertake any other duties as directed by the Headteacher in keeping with the grade and nature of the post.
Internal Contacts
Liaise with the Federation central team, Premises Manager, Headteacher, Deputy Headteacher, staff and pupils and school governors.
External Contacts
Liaise with parents/guardians, contractors, and local community groups, local trades people as required on behalf of the Headteacher.
Equal Opportunities
Carry out the duties of the post with due regard to the Schools Equal Opportunities policy and the ethos of the school.
PERSON SPECIFICATION
Job Title: Premises Officer Grade: Scale 5
School: Prendergast School
The person specification is a picture of the skills; knowledge and experience needed to carry out the post of Premises Officer
Qualifications
NVQ Level 2 qualification or equivalent
Knowledge
Locking/unlocking procedures, including the setting of alarms
Comprehensive health and safety qualifications
Preparation of risk assessments
Aptitude
Able to work on own initiative.
Able to work flexibly and respond to emergencies.
Organised approach to prioritise work and successfully manage time.
Ability to work collaboratively within premises team and school staff.
Skills
Good literacy and numeracy skills to record and report activities.
IT skills on building systems including CCTV, Access Control and MS Office for data tracking and reporting.
Routine maintenance skills (i.e., changing fuses, bulbs, roller towels)
Ability to deal professionally with staff, pupils, parents, external organisations, and visitors Hazard identification.
Experience
Of cleaning – both external and internal to a site
Working unsupervised
Routine site maintenance and upkeep
Keeping records and review of risk assessments
Personal qualities
Ability to react calmly under pressure.
Ability to relate to and communicate with people in the school and community.
Reliability and conscientiousness
Maintain good time keeping.
Support the Ethos of the School
Circumstances
This post is exempt from the Rehabilitation of the Offenders Act. Any criminal convictions will need to be declared if you are appointed.
The postholder will need to physically fit enough to undertake the duties of the post. This will be determined by Occupational Health service and may include the use of adaptations or the provision of equipment.
The post holder must live within a reasonable distance from the school and able to respond quickly to ‘call outs’ in an emergency.
Equal Opportunities
A commitment to implement the schools’ equal opportunities policy
Awareness of equal opportunities issues