Our client, a rapidly growing facilities management company, is recruiting a Facilities Manager, for a creative and unique retail destination in central Cardiff. The location includes independent shops, bars, restaurants and other businesses – from bistros, wine bars and delis to fashion designers, hair stylists, and artists.

We are looking for an Assistant FM, looking to step up or a more experienced candidate. Ideally candidates will have retail FM experience and an IOSH Managing Safely qualification.

Please apply with CV and cover letter including details of salary expectation and notice period.

Full job details as follows;

Salary range:                      £29,500 to £32,500 (some flexibility may be possible)

Contract:                             Full time - permanent

Holidays:                              23 days

Expenses:                            Claimed through the expense process.

Hours of Work:                  40 hours per week (may be on a rota system to cover the core opening hours of the business or as required by the business – This may include weekend attendance - TBC)

Notice period:                    Two months.

Probationary Period:       6 months

Life Assurance:                 1 x salary

Medical Cover:                  On completion of probationary period

Car Allowance:                  There is no car allowance, as the position is site based.

Anticipated start date:    1st June 2024

Role & responsibilities

• Management and on-going monitoring of all Hard services delivered on site to ensure effective delivery.  Establishing planned preventative maintenance programmes where none exist.
• To assist in on-going monitoring of soft services delivered on site to ensure effective delivery.
• Undertake regular contract meetings with suppliers including a formal assessment of performance, competence, and compliance through a performance management system (KPI's)
• To assist with  the procurement and placement of goods and services in line with the departmental/ site procedures using purchase order and contract templates as appropriate.
• To assist in  Invoice validation for services provided and works completed as well as monitoring on-going expenditure and ensuring the Management Team are made aware of any significant variances.
• To manage and identify and collate requests for minor works on site and subsequently manage the implementation and completion of works to the highest standards and best value.
• Complete daily safety tours and periodic property inspections and report using the agreed format/ templates, covering all FM areas according to a given schedule of visit frequencies.
• Ensure that all Health, Safety and Environmental management systems are in place and maintained and that issues identified or reported are managed in line with departmental procedures.
• Assist the Senior Management Team in the production and on-going management of Service Charge budgets.
• To ensure any service/ maintenance issues receive prompt attention and are resolved within acceptable time parameters and all interested parties are kept fully advised.
• To ensure that all property information is maintained, and information held is accurate and up to date and made available to the FM Co-ordinators and helpdesk (where used).  Such information to be reviewed quarterly as a minimum.  Any changes to emergency responders are to be advised immediately.
• To ensure any works carried out at the property, whether by Occupier or Landlord, are undertaken with the correct health and safety arrangements in place, permits to work etc.
• Liaison with Occupiers, on-site staff, and service providers as necessary for effective running of the building
• To be the first point of contact for all Occupiers and relevant subordinate staff, and to resolve disputes and issues in a calm and professional manner.