JOB DESCRIPTION

1. JOB INFORMATION

1. PRIMARY PURPOSE AND OVERALL OBJECTIVE OF THE JOB:

1. To effectively supervise the daily operations of the ASN maintenance team, to ensure the effective and efficient operation of the site’s mechanical and electrical infrastructure, in support of manufacturing activities. This role is a Greenwich site-based role.

1. CONTEXT OF THE JOB

3.1 REPORTING LINES:

Site Services & Projects Manager, Greenwich Site MD.

3.2 DIRECT REPORTS:

Shift Maintenance Technicians(x4)   . Apprentices (x2).

3.3 INTERLOCUTORS and CLIENTS:

Internal interfaces: All departments at Greenwich.

   External interfaces: Contractors, statutory bodies, local council/authorities.

4.   MAIN ACCOUNTABILITIES

(List series of principal accountabilities. First select the action verb that best reflects the direct or indirect responsibility of the job on the result. Second, state the important result to be achieved. Third, specify the key actions).

1. Supervision of the site maintenance team in accordance with ASN Procedures and Policies.
2. Ensuring the efficient and effective operation, maintenance and repair of the site’s Equipment and Services.
3. Ensure compliance with and upkeep of all records, including databases and SDMS, for and behalf of, ASN, as per ASN’s policies and procedures
4. Prioritising and delegating all Reactive and Planned Preventative Maintenance tasks to the Site Services team, as well as the appointed sub-contractors, ensuring that optimum levels of service delivery are being achieved.
5. Ensure that Planned Preventative Maintenance is carried out in line with task schedules and industry best practices.
6. Ensure all works carried out onsite are covered under ASN risk and method statements and all persons carrying out works are competent to do so.
7. Advising the Site Service Facilities Manager on labour levels and arranging holiday/absence cover.
8. Utilising PPM systems to monitor staff’s performance and ensure service delivery.
9. Ensure all Staff are appropriately trained as per ASN and Training Matrix, arrange all relevant training courses as required and ensure that the Training Matrix is updated.
10. To maintain and update the mechanical and electrical internal PPM schedule and ensure that the ASN Site specific RAMS and Site engineer competencies are updated and tracked accordingly.
11. To conduct monthly stock check of all expense stores and materials. Be responsible for checking and maintaining the onsite critical spares. Obtain quotes for replacement / missing items.
12. Maintain and update ASN owned equipment and asset lists.
13. Carryout Monthly safety checks on both workshops, as well as all the equipment, power tools, machinery and ensure that the records are updated on the ASN SDMS system.
14. Ensure all internal mechanical and electrical PPMs are completed on time and signed off correctly. Compile a weekly report and submit it to the ASN Site Services Facilities Manager, detailing complete and incomplete PPM jobs.
15. To attend the daily production meeting (08:40) via Microsoft Teams meeting or in person (Covid restrictions permitting) on behalf of the Site Services Team.
16. To amend, update and maintain all records associated with the ASN SDMS drives.
17. To check, corroborate, verify and sign off, all timesheets and holiday requests, from all direct reports. Any cover that is required for holidays or courses, is to be arranged via CMS, with the consent of the Site Services Facilities manager.
18. Conduct weekly Site Services team meetings and toolbox talks ensuring records are updated.
19. Conduct Hazard identification exercises and ensure Hazard reports are completed by each direct report.
20. To effectively communicate Management instructions to direct reports and ensure message is understood and complied with.
21. To carry out any reasonable request made by any members of the ASN Management.
22. Must be contactable in case of any Site related for emergencies, during normal working hours, as well as outside of normal working hours with a requirement to attend site if necessary.
23. To manage and undertake small minor works, minor CAPEX projects, relevant to previous experience and to ensure that they are delivered safely, to timescale and within budget.
24. To provide cover for the other Site Service team members during periods of absence such as holidays / sickness as and when required.

1. Education, Knowledge and Experience required for the job

• Mechanical bias QUALIFICATION (BTEC, DIPLOMA, NVQ 3 or higher, Degree)      
• Electrical qualifications in addition are an ADVANTAGE (16th edition or later).
• CSCS, IOSH or equivalent Health & Safety qualification.

1. Key competencies required for the job

• Good communicator (Level 3)
• self- managing and able to prioritise workload (level3)
• Good PROBLEM-SOLVING SKILLS. (level 3)
• good organiser of planned maintenance schedules & activities (level 3)

Level Definition

Level 1: Limited understanding, has some foundations but is not autonomous and needs support and validation.

Level 2: Partially implement/ use the skill (knowledge, know-how, interpersonal), limited to the application of a rule, needs regular support. Partial autonomy.   

Level 3: Skills master level. Full autonomy (except for very complex situation).

Level 4: Expert level of skill (knowledge, know-how, interpersonal). Exceed master level

7.   Performance Indicators

• Maintenance KPIs – monthly.
• Health and Safety performance
• Meeting all statutory requirements
• Develop a more effective PPM system.
• Recruitment – both staff and mentoring electrical/mechanical apprentices when they start.

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  • United Kingdom - Towcester Northamptonshire
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United Kingdom - Paignton

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• It's fun to work in a company where people truly BELIEVE in what they're doing!
  We're committed to bringing passion and customer focus to the business.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Position details:

• • Provide engineering, technical and business direction in the specification, planning, installation and testing of Facilities equipment, cleanroom and R&D labs. Create project plans (scope, schedule, cost estimates, project acceptance criteria, etc.) for cleanroom modifications.
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  • Ensure site facility needs are aligned with overall manufacturing capacity and employee wellness requirements. Through regular review(S and OP) ensure needs are planned and delivered in line with required equipment and capacity needs. Improve short and long term facilities and equipment strategies to achieve process production, quality, safety and financial metrics. Collaborate and interface with and support R&D and Fab Equipment Engineering teams on new product introductions, process enhancements, process changes, and facility design modifications. Ensure all engineering related activities are conducted in accordance with established design and regulatory procedures.
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  • Be an advocate and role model for safety; ensure all work is performed in a safe manner and compliant with environmental regulations. Utilize Lean manufacturing principles to optimize facilities systems reducing operational costs. Documenting Design Changes, Specifications, SOP, and process changes. Support manufacturing on multiple shift schedules in a fast paced production environment 24x7.
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  • Collaborate with the operations staff on various mission critical facilities in Cleanroom and R&D environment. Ensure that all Facilities Outsource Vendor/Contractors follow Service Level Agreements (SLAs) and perform daily in a well-planned executed fashion to meet the KPIs for the operations and facilities.  Ensure the safe, reliable and continued operations of the facilities, security and its functions. Work in cooperation with the operation team and/or subcontractors. Responsible for facility operations in accordance with approved operating guidelines and budget. Support issues that include management strategy, client relations, team building and other key contractual strategies.
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Main duties & tasks:

The successful candidate:

• • Will develop novel solutions to new and existing problems to ensure the safety of our employees, fostering the trust of our employees and management.
  • Must ensure the continued, safe and reliable operations of the Cleanrooms and R&D sites.
  • Must manage the Facilities Department in a cost-effective fashion in accordance with the approved annual budget and the site’s requirements.
  • Interfaces with the management for financial, contract, and customer strategies of the facility.
  • Communicates Service Levels, objectives and expectations to all.
  • Participate in an equipment reliability program by trending problems, performing proactive risk analysis, modifying equipment, improving and strengthening the PM and technical specifications programs.
  • Establishes and improves written procedures for the daily operations, repair, maintenance and projects of the facility systems.
  • Manage contractors; specifications, issues, performance and Service Levels in Cleanroom facilities.
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Required skills & capabilities:

• • Influencing skills: gains support for ideas, proposals, projects and solutions.
  • Strong communication, presentation and facilitation skills; ability to plan and deliver oral and written communications that have impact and are persuasive with the intended audiences.
  • Demonstrate successes building and maintaining collaborative relationships.
  • Results Orientation, Initiative, Thoroughness, Analytical skills.
  • Also important are skills and abilities necessary to support all facets of Environment, Health & Safety activities in the Fabs with Hazardous Occupancy operations including:
  • Hazardous Waste Regulations
  • Toxic Gas Ordinance

JOB DESCRIPTION

1. JOB INFORMATION

1. PRIMARY PURPOSE AND OVERALL OBJECTIVE OF THE JOB:

(Briefly describe in one or two sentences the major/overall purpose of the job: why it exists and what are its major expected results)

Working within the Site Services team the role is to Project plan all of the active projects the team have to ensure the correct balance of resources and to ensure projects are completed on time, within budget and with minimal disruption to the production facilities.

1. CONTEXT OF THE JOB

3.1 REPORTING LINES:

(Hierarchical, functional).

Reports to the Site Services Manager

3.2 DIRECT REPORTS:

(Hierarchical, functional).

N/A   

3.3 INTERLOCUTORS and CLIENTS:

(Internal and external).

• Internal interfaces:

Site Services (FM), Production, Engineering, Industrial Engineering, Purchasing, Finance

• External interfaces:

N/A

4.   MAIN ACCOUNTABILITIES

(List series of principal accountabilities. First select the action verb that best reflects the direct or indirect responsibility of the job on the end result. Second, state the important end result to be achieved. Third, specify the key actions).

• Responsible for tracking progress of all projects launched withing the Site Services perimeter. Developing and maintaining the overall planning with special consideration to resource requirements, Production downtime and adherence to budget.
• Follow the financial commitment Vs agreed budgets for all projects within scope. Escalate where there is a risk of overspending.
• Delivery of effective & accurate project progress reports that can be analysed and understood at all levels within the organization.
• Support with the administration of the project deliverables. For example;
  • Ensure sufficient specification/information supplied with the PO.
  • Mentor the site FM apprentice as requested with the other team members.
  • Cover Site services other disciplines when needed for holidays/sickness.
• Responsible for small scale projects and ensuring that the project is delivered on time, to agreed level of quality and within approved budget.
• Ensure strong Communication between site facilities and production teams on regular basis
• Expedite information from Production and Purchasing teams to ensure project plans are maintained. Ensure definitive scope provided, agreed and signed off by manufacturing.
• Effectively communicating with and managing key stakeholders both internally and externally.
• Maintenance PPM tracking – deliver a suitable improvement plan for the current PPM system.
• Maintenance/Facilities helpdesk ticket system – deliver/manage improvements for the GFM system, KPIs, produce weekly/monthly summaries and trending information.

5.   Education, Knowledge and Experience required for the job

• A minimum of ten years relevant experience in project delivery of a broad spectrum of projects in the Manufacturing Industry.
• Minimum Degree in an engineering or related subject (or vocational equivalent).
• Project management qualification such as Project Management Professional, with high competency in MS Project.
• Superior organizational and planning skills Demonstrated ability in holding project team members responsible for results and being decisive about non-performers.
• Demonstrated ability to realize improvement initiatives.
• Demonstrated high level of problem solving and facilitation skills.
• Advanced PC skills such as Excel, Word, PowerPoint.
• Stakeholder management of multi decision makers, colleagues, peers and cross functional teams.
• A proactive and intelligent individual who is quick to grasp new ideas and concepts and perform effectively under pressure and changing circumstances.
• Ability to provide solutions to challenges or project scope changes.
• An excellent communicator and team member, who can motivate themselves and others to meet stringent deadlines and rise to new challenges with enthusiasm.
• Individual who manages very well under pressure and proven workload prioritisation capabilities.
• Understands the typical project life cycle from concept through to qualification in a Hi-Rel environment.   

6.   Key competencies required for the job

Level Definition

7.   Performance Indicators

ROLE PROFILE

Job title: Office Administrator

Date: March 2020

PERSON SPECIFICATION

Essential Criteria

1   Experience of working within a helpdesk environment.

2   Health and safety knowledge awareness in identifying risks within an office environment, including DSE workstation awareness.

3   Working alongside a range of external contractors, suppliers and consultants including mechanical and electrical contractors and Health and Safety consultants.

4   To work independently and prioritise workload within a helpdesk environment.

Desirable Criteria:

1   BIFM Membership, or other relevant professional membership that enhances the professionalism of Facilities / Workplace Management.

2   The ability to operate within a Google related IS environment.

3   IOSH - Managing Safely Qualification

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Requirements for role (candidates will confirm at application stage and at interview)

• Able to prioritise a varied workload within challenging environments with conflicting demands.

• The ability to work independently whilst ensuring national departmental responsibilities are met.