Job title: Facilities Administrator
Job type: Permanent
Emp type: Full-time
Industry: Admin and Secretarial
Salary type: Annual
Salary from: GBP £25,000.00
Salary to: GBP £25,000.00
Location: Leeds
Job published: 27/03/2024
Job ID: 47157

Job Description

Our client are a leading Facilities Management Service Provider who are looking to appoint a Facilities Administrator to assist with the coordination of engineering works and carrying out general administration tasks. The ideal Facilities Administrator will have previous experience coordinating facilities services, have excellent IT and Customer Service skills and experience using CAFM system's.

Key Responsibilities:

  • Liaising with engineers and contractors regarding job completions and the scheduling of PPM’s and reactive work orders.
  • General administration tasks such as taking telephone calls, general filing and record keeping.
  • Engage with customers and build interpersonal relationships both internally and externally.
  • Monitoring the status of all jobs on a daily basis and reassigning priorities.
  • Demonstrate excellent communication skills, both oral and written, to effectively engage with internal and external stakeholders.
  • Working inline with contract SLA’s to deliver excellent and timely service to clients.


Ideal Candidate:

  • 2+ years of administration experience within facilities management.
  • Strong communication skills, both oral and written.
  • Proven ability to liaise with internal and external stakeholders.
  • Highly organised with a keen attention to detail.
  • Working knowledge of the difference between PPM/Reactive/Quoted works and fleet management services.
  • Excellent IT skills with proven knowledge of CAFM systems, Microsoft Office and reporting tools.
  • Positive approach to work and able to work in a fast pace environment.

Role Benefits

  • Salary around £25,000 
  • Perm, Full-time, 40 hours per week, Monday to Friday, 8AM - 5PM
  • Leeds Office-Based
  • Pension Plan: Up to 10%
  • Car Leasing Programme Scheme
  • 35 days annual leave, including public holidays

If this role is of interest to you, please apply or contact Laura on or call on 0113 242 8055.