Job title: Facilities Administrator
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary from: GBP £25,000.00
Salary to: GBP £27,500.00
Location: London, UK
Job published: 13/06/2024
Job ID: 47298

Job Description

Our client, a high end corporate organisation, based in Central London are looking for a Facilities Administrator to join their Facilities Team based close to Liverpool Street.

The Facilities Administrator duties will be To provide pro-active day to day facilities office support as necessary. To be an integral component of a dynamic professional and motivated department in a busy agency support services environment. You will be expected to support facilities colleagues, the senior management team, and Senior Operations Manager as appropriate in a demanding multi-functional support services environment.


Key responsibilities include:

  • Provide visitors Meet and Greet service
  • Take full ownership of the Operations helpdesk email. Assign promptly and follow up on outstanding jobs. Flag any issues relating to Health & Safety to the Senior Operations Manager as quickly as possible.
  • Liaise with the appropriate team member to ensure all building issues raised via the helpdesk are remedied as quickly.  Escalate any issues to the Senior Operations Manager.
  • Responsible for raising the department’s purchase orders, ensuring that they are logged on the PO tracker.
  • Liaison with building landlord team and contractors as required.
  • Assist as required to execute client meeting room / event set-ups in a timely manner.
  • Develop the events calendar to ensure all key parties are aware of upcoming events.
  • To undertake any other facilities duties as deemed appropriate, including enhancing the appearance of the workplace at every opportunity.
  • Responsible for updating noticeboards with all relevant certification to ensure legal compliance.  Weekly check of first aid supplies and replenish as required.
  • Responsible for locker arrangements for company employees 
  • Responsible for pedestal and office keys, including arranging replacements.
  • Ensure all requests are answered in an efficient manner, with a professional approach.
  • To undertake any other facility related task as deemed appropriate, including enhancing the appearance of the workplace at every opportunity.


The ideal candidate will be a customer service driven individual with experience of front of house operations within a professional environment. You will be a strong communicator (written / verbal communication) and you will be comfortable in a hands on, fast paced role. You will have basic knowledge of Facilities Management/ H&S.


In return, our client is offering a salary up to £27,500 plus a benefits package.

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